HR Project/Field Coordinator

ICX Group

  • Full Time

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The Project/HR Field Coordinator serves as the administrative coordinator at a construction area office. He/She prepares and submits reports to the home office as required, assists with new hire processes, performs necessary logistical and financial tasks, distributes documents and manages files, monitors the communications systems at the site, and does all other tasks as deemed necessary by the project manager.

Job Description:

  • Effectively communicate job site issues to project team
  • Process invoices
    Route documents, correspondence, both internally and externally
  • Communicate between all parties involved in equipment transfers, and maintain the equipment transfer records
  • Responsibility for HR on-boarding of new hires
  • Prepare field purchase orders
  • Conduct weekly new hire orientation
  • Maintain surveillance on the communications systems in use at the facility and in the field, noting deficiencies, and arranging for repairs when necessary
  • Maintain document control, to include filing and uploading to SharePoint
    Assist the engineers with preparation of pre-bid packages
  • Order all necessary supplies for the office
  • Assist with the safety program by showing safety videos to new employees, assisting in the preparation of First Reports of Injury and other safety documentation as needed
  • Create and assist employees with expense reports
  • Keep accurate Certificate of Insurance records from vendors and subcontractors
  • Enter crew costs daily

Job Requirements:

  • At least two years working in an administrative or customer service environment
  • Proficient in Microsoft Office software
  • Must possess excellent interpersonal and communication skills in both English and Spanish
  • Must be organized and be able to accomplish multiple tasks with accuracy and proficiency
  • Must maintain the confidentiality of all documentation, information and company processes
Job Overview